Office Manager | Head Office
We are looking for an Office Manager who will ensure the smooth day-to-day operation of the office and create a comfortable working environment for the team. In this role, you will coordinate office processes, manage suppliers, oversee procurement, and support internal operations. Your contribution will help maintain an efficient, well-organized, and welcoming workplace.
Kyiv Full-time | Administrative
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job description
WHAT YOU’LL DO:
- Plan office maintenance expenses for the quarter.
- Manage the full procurement cycle: from needs analysis to supplier selection and delivery control.
- Maintain office expenses and process payments.
- Communicate with suppliers and monitor the quality of their services.
- Coordinate the work of cleaners, security, and the facility manager.
- Ensure the daily operation of the office and create comfortable conditions for the team.
- Organize the preparation of workstations for employees (ordering furniture, arranging access cards).
- Purchase the necessary household appliances, office supplies, and household goods (water, coffee products, cleaning supplies, medicines, etc.).
- Regularly purchase lunches, snacks, and other food products.
- Assist in organizing meetings, internal events, and office tours.
- Manage incoming and outgoing correspondence in Ukraine and abroad (Nova Poshta and other carriers).
- Resolve office-related issues and respond quickly to unforeseen situations.
- Conduct the annual inventory.
- Manage corporate communications: distribute announcements, news, and organizational information.
- Decorate the office for holidays.
- Participate in relocation projects (supporting role, not a key responsibility).
- Participate in organizing renovation works when needed (supporting role, not a key responsibility).
- Organize the sale of the company's tangible assets (furniture, chairs, etc.) when needed.
WHAT WE EXPECT FROM YOU:
- Planning skills.
- Self-organization.
- Systematic and structured approach.
- Proactivity.
- Attention to detail.
- Service mindset.
- Knowledge of Jira will be a strong plus.
Do you want to know some details about this position?
Kateryna will help!more details
YOUR JOURNEY WITH US:
- Step 1: Pre-screen.
- Step 2: Interview.
- Step 3: Test task.
- Step 4: Final Interview
- Step 5: Reference check.
- Step 6: Job Offer!
WHAT WE OFFER:
- 28 business days of paid off.
- Medical insurance and mental health care.
- Compensation for courses, trainings.
- English classes and speaking clubs.
- Internal library, educational events.
- Outstanding corporate parties, teambuildings.
WHAT WE OFFER:
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