Administrative Specialist
From creating warm welcomes for newcomers and ensuring a cozy office environment to managing streamlined processes in Jira and Google Sheets, Boosta is looking for an Administrative Specialist to make the offline life of our Lviv team comfortable, organized, and creative!
Lviv Full-time | Administrative
job description
WHAT YOU’LL DO:
- Coordinating the operations of Boosta’s spaces in the coworking facility: greeting guests, issuing/canceling access cards, monitoring attendance, and overseeing the condition of the premises.
- Managing the coworking agreement (including adjustments to space size as needed and filling out attendance metrics).
- Assigning payment tasks and overseeing payment processes.
- Organizing team lunches once a week.
- Ensuring the spaces are stocked with treats (candies, cookies).
- Supporting the issuance of equipment to employees (in collaboration with the Helpdesk Specialist).
- Handling the receipt and dispatch of packages.
- Welcoming newcomers, conducting office tours, and distributing welcome packs.
- Managing the inventory and audit of assets, equipment, and corporate merchandise.
- Independently organizing and assisting with events in Lviv in collaboration with the event team.
- Close cooperation with the travel manager on organizational tasks.
- Handling other administrative tasks as needed.
WHAT WE EXPECT FROM YOU:
- Proficiency in working with Jira.
- Strong command of Google tools, particularly Google Sheets.
- Excellent organizational skills and the ability to multitask effectively.
- Outstanding communication skills with a service-oriented, friendly, and supportive approach.
- Attention to detail and a quick learning ability.
- Proactivity and resourcefulness in resolving issues or unexpected situations.
- A creative mindset.
- A systematic approach to establishing work processes.
Do you want to know some details about this position?
Anna will help!more details
YOUR JOURNEY WITH US:
- Step 1: Pre-screening.
- Step 2: Interview.
- Step 3: Test task.
- Step 4: Final interview.
- Step 5: Reference check.
- Step 6: Job Offer!
WHAT WE OFFER:
- 28 business days of paid off.
- Flexible hours and the possibility to work remotely.
- Medical insurance and mental health care.
- Compensation for courses, trainings.
- English classes and speaking clubs.
- Internal library, educational events.
- Outstanding corporate parties, teambuildings.
WHAT WE OFFER:
Haven’t found
a vacancy that
suits you?
Maybe we will find something to offer you
